How effective is your to-do list? Does it help you to plan your day? Are you completing all of your tasks more efficiently with a to-do list?
With a to-do list, you can accomplish all of your tasks on time and never forget anything important. In addition, by prioritizing your tasks, you can complete them on the due date. Task management is quite essential as it lets you beat the work overload, get more organized and face less stress. Above all, you become more reliable for people and save time for your personal enjoyment.
How Important Is It To Use a To-Do List To Assist You In Daily Things?
If you are like me and forget every single thing, you’ll need assistance. A to-do list is great time saver, one you’ll come to depend on. Be it in form of a simple sheet of paper or an application, a to-do list is basically a list (or several) of pending tasks that you need to complete. Each task is a constant reminder that you haven’t yet finished something. It will keep you on track to completing it by just being there, unfinished.
The following are some of the reasons a task list is important:
- Lists are a great way to organize stuff.
- A to-do list is simple to understand.
- They help you order your daily stuff to do by priority.
- By having everything in check, they reduce anxiety.
- They allow for better time management.
A paper list is a very straightforward approach to getting started with task management. But the limitations the paper imposes on you makes it impractical for everyday use. For example, you cannot sort your list to prioritize, you cannot remove tasks from your view, you cannot depend on it being available all the time unless you take the paper list everywhere with you. How many people actually do that these days?
A much better way is, of course, to use an app. There are many to-do list apps available. As a Mac user, you will probably prefer to use a Mac native to-do list instead of a web based one. Some users prefer to keep to the Apple’s own Reminders, which is sufficient for many needs and also works across iOS devices. But for us desktop users, you may prefer an app that sits in the menu bar and is always available. We developed PopDo , a to-do list for Mac, for this very reason.
How Can PopDo Improve Your Task Management?
PopDo handles many lists efficiently. You can sort the tasks by priority, due date, title and creation date. You can apply a color to both lists and tasks, hide lists that are not relevant at that moment, show only flagged tasks or the tasks with the highest priority. You can completely remove from view all tasks but those that are due today or next, to get the cleanest view of things to do.
PopDo also features a quick task entry that can be called with a keyboard shortcut for fast and easy recording of new to-dos.
Tips On Improving Your Task Management
Here are a few tips on how to improve your day by using task management techniques:
- Add new tasks as soon as possible
As you come to a new thing to do, add it to a list as soon as possible, otherwise there’s a risk of forgetting about it.
- Revise your to-do list on a daily basis:
Before your start your day, take a quick look at your task list. You’ll immediately know what things you need to achieve through the day, and whether there’s a need to reorganize your calendar.
- Use many lists
Don’t throw everything into the same list. If you have projects, make a list for every project, another one for family related tasks, a list for home stuff, and don’t forget about all the personal things you also need to accomplish in your life.
- Assign due dates
A due date helps in prioritization. It’s also a reminder that will trigger a notification when the date comes and the task has not been completed.
- Limit yourself to 5 tasks
A list with hundreds of pending things to do is impossible to tackle. Add another list for things your are going to be working through the day and move up to 5 tasks to that list. After the day is over, try to complete more tasks than the ones you have added that day.
Drawbacks Of Not Having a To-Do List
A lack of structure and routine could be a cause of distress and anxiety in many of us. Many people begin to pay attention to the source of their issues and notice a lack of organization is one of the biggest factors.
Stop procrastinating now. You don’t need an expensive or complex application.